Help Wanted: VPAP Seeks Office Manager Extraordinaire


Richmond-based nonprofit with a mission to bring fact-based transparency to Virginia politics is seeking an an office manager to handle bookkeeping and play a key administrative role in donor relations. This is a part-time position (20-30 hours a week) with a flexibile work schedule. Our current office manager is retiring -- and is leaving behind meticulous documentation of duties, procedures and applicable business rules. We're looking for someone who is equally extraordinary and who would enjoy working for a nonpartisan group dedicated to making Virginia politics more accessible to the public.

 

About the Organization

The nonprofit Virginia Public Access Project is a trusted, well-managed nonprofit dedicated to bringing transparency to Virginia politics. VPAP enjoys bipartisan support for its nonpartisan, fact-based approach to information. VPAP was founded in 1997. It has a six-person staff, more than 1,100 donors and an annual operating budget of nearly $900,000 a year.

The Position

This is an established position that plays a key operational role in the organization. We are looking for an ethical, detail-oriented person to handle bookkeeping and play a central role in our prompt, personal acknowledgment of donations.

Qualifications and Skills Desired

  • BA or BS degree or equivalent
  • Proficiency in QuickBooks
  • Experience with donor management systems, preferably SalesForce Nonprofit Success Pack
  • Proficiency in Microsoft Office (particularly mail merge)
  • Excellent penmanship (for personalized, hand-addressed Thank You notes)
  • Strong writing, editing and proofreading skills
  • Proven commitment to quality work, customer service, and high productivity
  • Demonstrated organizational skills with ability to prioritize and manage multiple tasks and responsibilities
  • Ability to work independently on projects as well as in a team environment
  • Ability to interact with all levels of staff
  • Discretion in managing confidential and sensitive information

Office Administrative Duties and Responsibilities

  • Enter all donations and accounts payable into QuickBooks and reconcile bank statements
  • Prepare monthly budget reports for the Finance Committee
  • Process accounts payable
  • Prepare all bank deposits
  • Keep minutes of Board of Directors meetings
  • Maintain documentation for outside auditor
  • Order office supplies
  • Answer and route inbound phone calls
  • Perform administrative duties as required

Development Duties and Responsibilities

  • Update and maintain accurate contribution receipts in SalesForce
  • Ensure all gifts and pledges are processed and acknowledged accurately and promptly
  • Oversee all phases of in-house direct mail production, including proofreading mailing lists, merge/printing and mailing preparation
  • Assist with planning and management of fundraising events

This is a part-time, hourly position. Company-provided parking space near loft-style office in downtown Richmond.

Send cover letter, resume and salary expectations to dpoole@vpap.org

June 22, 2018

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